General Accounting Module

“Prizma’s General Accounting Module allows you to manage all financial transactions. It enables detailed tracking of company income and expenses, bank and cash transactions, and purchase-sale invoices.

Accounting Voucher Types:

6.1 Transfer Voucher:
Description: Used for transferring transactions at the end of a period. It can be used during company openings or period-end closures.
Example: Organizing accounts to be transferred to the new year at the end of a financial year.

6.2 Bank Voucher:
Description: Used to record daily bank transactions either collectively or individually.
Example: Bank commission, bank payments, inter-bank transfers, etc.

6.3 Cash Voucher:
Description: Used to record all cash transactions entering and exiting the company’s cash account. It helps track cash flow.
Example: Daily sales entering the cash register or payments made from the cash account.

6.4 Collection Voucher:
Description: Used for recording cash, checks, promissory notes, or bank collections from customers or accounts receivable.
Example: Payments received from a customer or collections following a sale.

6.5 Payment Voucher:
Description: Used to record cash, bank, check, or promissory note payments made by the company.
Example: Payments to suppliers, employee salary payments.

6.6 Receipt Voucher:
Description: Used for recording bank account movements such as deposits or withdrawals.
Example: Recording a deposit or withdrawal from a bank account.

6.7 Work Advance Voucher:
Description: Used to record advances given to personnel for materials or services related to work. These advances are later offset against the relevant expense accounts.
Example: An advance given to a field worker for urgent material purchase.

6.8 Offset Voucher:
Description: Used for recording transfers or offsetting between income and expense accounts.
Example: Transferring income accounts to expense accounts or allocating a specific expense to a cost account.

6.9 Transfer Voucher:
Description: Used for recording transfers between current accounts.
Example: A transfer between two bank accounts.

6.10 Accrual Voucher:
Description: Used to record income or expenses that have occurred but not yet been paid.
Example: Rent due at the end of the month or income that has not been collected yet.

6.11 Advance Voucher:
Description: Used for recording advances given to employees or suppliers for future services or purchases.
Example: A travel advance given to an employee or a prepayment made to a supplier.

6.12 Deduction Voucher:
Description: Allows quick processing of regular employee deductions.
Example: Work permits, health check fees, translation deductions, patent deductions.

6.13 Additional Payment Voucher:
Description: Used for payments outside of regular salary payments.
Example: Work permits, health check fees, etc.

6.14 Purchase Invoice:
Description: Used to view purchase invoices for goods or services acquired.
Example: Services, materials, and other purchases made for your business.

6.15 Purchase Return Invoice:
Description: Used for goods or services returned.
Example: Returning a material that was no longer needed.

6.16 Sales Invoice:
Description: Used to track sales invoices for items sold by the company.
Example: Sales invoices for the company’s transactions.

6.17 Sales Return Invoice:
Description: Used when a return occurs from a sale.
Example: An invoice for a product returned by a customer.

6.18 Production Entry Voucher:
Description: Used primarily by manufacturing firms to record goods produced that increase the company’s resources and are commercialized.
Example: Issuing this voucher after production of a new item and cost analysis.

6.19 Consumable Voucher:
Description: One of the most commonly used vouchers for materials that are used in the field or production and are not capitalized.
Example: Materials like iron, concrete, or cement sent to a construction site.

6.20 Waste Voucher:
Description: Used for items that are not recoverable due to production or field conditions.
Example: Processing materials from production that cannot be recovered.

6.21 Scrap Exit Voucher:
Description: Used for recording materials that have been scrapped.
Example: Scrap iron sold from the construction site.

6.22 Loss/Theft Voucher:
Description: Used for materials that are permanently lost or stolen.
Example: Recording materials lost or stolen from the warehouse.

6.23 Depreciation Voucher:
Description: Used to record the depreciation of assets based on company policy or legal guidelines.
Example: Adjusting the value of materials, vehicles, or properties over time.

6.24 Warehouse Transfer Entry Voucher:
Description: Used for processing transfers of materials and assets between branches or warehouses.
Example: Transferring formwork materials from one construction site to another.

6.25 Warehouse Transfer Exit Voucher:
Description: Used for processing transfers of materials and assets out of branches or warehouses.
Example: Sending a container from one branch to another.

Importance of Accounting Vouchers:
Accounting vouchers in the Prizma Program are critical for ensuring financial transparency and proper recording of all financial transactions. The voucher types are used to track and report your company’s daily, monthly, and annual financial processes. This allows real-time control of your company’s financial situation and enables informed decision-making. The Prizma Program offers solutions that meet the needs of businesses.

Additionally, all data can be exported to Excel.

Advantages and General Purpose of the Prizma Program:

General Purpose of Prizma Program:
Prizma helps businesses make more accurate decisions by centralizing all operations on a single platform. It also analyzes and presents hidden costs and expenses that may not be immediately apparent. With its web-based structure, no installation is required, and it can be accessed from anywhere in the world. Prizma is a versatile program aimed at improving business efficiency, accelerating processes, and minimizing complexity.

Advantages of the Prizma Program:

• Management on One Platform: Centralizes all business processes, ensuring they are managed more efficiently.
• Increased Efficiency: Speeds up business processes and enhances management efficiency.
• Reduced Risk of Errors: The digital and automated management of processes minimizes the chance of errors.
• Lower Operational Costs: Identifies hidden costs and helps reduce operational expenses.
• Access from Anywhere in the World: Accessible from anywhere with no geographical limitations due to its web-based structure.
• Easy to Use: User-friendly interface that allows easy management of all operations.

Prizma enables businesses to adapt to the fast-changing and competitive environment by managing all processes more smoothly, organized, and effectively.”